JOB SUMMARY: The Accounting Manager plays a critical role in overseeing the financial functions of the organization, helping to ensure the delivery of accurate and timely financial reporting on a monthly basis. Reporting to our newly hired CFO, the Accounting Manager is responsible for maintaining accurate financial records, including transactions, invoices, accounts payable/receivable, and payroll. Supervising the bookkeeper, the Accounting Manager ensures proper execution of day-to-day financial transactions and accrual accounting processes.

RESPONSIBILITIES:
Financial Management & Reporting

• Manage and oversee financial accounts, ensuring accuracy, compliance, and efficiency in financial operations. 
• Prepare and analyze monthly, quarterly, and annual financial statements providing insights and recommendations to support business decisions.
• Assist the CFO in developing and maintaining financial forecasting models to support strategic planning.
• Work closely with operations and HR to track profitability by client, team, and department.
• Ensure compliance with GAAP and other financial regulations, coordinating audits and financial reviews as needed.

• Maintain and enhance financial systems, including QuickBooks and other accounting tools, to streamline reporting and reconciliation processes.
• Identify opportunities for efficiency improvements in financial workflows and implement best practices.
• Participate in evaluation, selection and implementation of new accounting software.
• Ensure accurate expense tracking and reimbursement processes, optimizing policies for clarity and efficiency.

Accounts Payable & Receivable

• Process vendor invoices and customer payments, ensuring accurate and timely record-keeping.
• Generate and process remote deposits to streamline financial transactions.
• Track receipts for all bill-back invoices and report any discrepancies.
• Set up vendors, clients, and employees in QuickBooks Online and other relevant platforms.
• Collect W-9s from vendors and assist with issuing 1099s as needed.
• Maintain oversight of general ledger entries, reconciliations, and financial reporting.

Payroll

• Manage and process payroll for full-time and part-time employees, ensuring accuracy and timeliness.
• Administer payroll using Paylocity, maintaining compliance with company policies and all applicable labor laws.
• Ensure proper tax withholdings, benefits deductions, and wage adjustments in accordance with state and federal regulations.
• Maintain accurate payroll records, including earnings, deductions, and time-off balances.
• Address and resolve payroll-related inquiries from employees in a timely and professional manner.
• Collaborate with HR to ensure correct employee classifications, salary changes, and benefits coordination.
• Generate payroll reports and assist with audits and financial reconciliation related to payroll.
• Generate and review time tracking reports for teams and management.

• Ensure compliance with tax regulations, assisting in tax preparation and filings as needed.
• Assist in financial risk assessment and mitigation strategies, providing data-driven recommendations.
• Maintain accurate financial records and documentation to support audits and financial reporting requirements.

QUALIFICATIONS:

• 4+ years of experience in similar role with accrual accounting, payroll, and cash flow management responsibilities and oversight of AP/AR function. 
• Experience with QuickBooks Online and similar accounting software packages.
• Experience with Excel and / or Google Sheets.
• Excellent organizational skills and the ability to manage multiple deadlines effectively.
• Strong attention to detail and commitment to accuracy in financial reporting.
• Effective communication and collaboration skills, with the ability to work cross-functionally.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred.
• Involvement in selection and implementation of new accounting software package is a plus. 
• Experience in the marketing, PR, and/ or creative industries is desired. 

WORKING CONDITIONS & PHYSICAL DEMANDS:

• Physical Demands: Sitting 85% of the time, standing 15% of the time.
• Working Hours: Typically, work hours are from 9:00 AM CST to 6:00 PM CST, Mondays through Fridays. Availability to work as needed on nights and weekends may be required. Employees maintain a hybrid schedule.
• Physical Ability: Capable of lifting 20-50 lbs. as necessary.
• Manual Dexterity: Regular use of hands and fingers for computer use.
• Sensory Function: Everyday use of vision and auditory senses, including exposure to blue light from computers.
• Environment: Work primarily indoors in an environmentally controlled setting. However, occasional travel and the ability to work in-office and on-site for client related meetings and events may be necessary.
• Communication: Daily communication with peers, media, and clients is essential to the role.
• Cognitive Demands: Ability to maintain cognitive thinking and logical reasoning throughout tasks and responsibilities.

At Giant Noise, we are committed to fostering an inclusive workplace that celebrates diversity in all its forms. We believe that a diverse and equitable team leads to richer creativity, innovation, and success. We welcome and encourage applicants of all backgrounds, experiences, abilities, and perspectives to apply. Giant Noise is an equal opportunity employer, and we are dedicated to creating a workplace where everyone feels valued, heard, and empowered to bring their authentic selves to work every day.